SharePoint 2013 Search for Power Users

This one day instructor-led class is designed for information workers or power users who use SharePoint to store and find enterprise content. Students should take this course if they need to know core search features along with the advanced search features, tips and tricks. This class is an excellent prerequisite for IT Professionals who work as SharePoint Server Administrators attending 20331: Core Solutions of Microsoft SharePoint Server 2013. This class can be delivered using SharePoint content on an in-house server, virtual machines or Office 365.

Course Outline

Module 1: SharePoint Search

This module provides an introduction to the topics covered in the class and introduces SharePoint search terminology.

Lessons

  • Who is this class for?

  • Prerequisites

  • SharePoint versions and search feature differences


Lab

  • None


 

Module 2: How Search Works!

This module covers how SharePoint search finds and indexes content.

Lessons

  • Before you can run… you must Crawl!

  • The Search Flow

  • Crawl Sources

  • What is Indexed

  • What is not Indexed

  • Content Processing

  • Search is Security Trimmed

  • Alternates to Search

  • Search Limitations


Lab

  • Feature and limitation quiz.


After completing this module, students will be able to:

  • Understand the concepts of crawling and indexing content and the impact on search availability and freshness.

  • Understand the limits of search, especially what is not indexed.


 

Module 3: Core Search Techniques

This module covers the use of the core search techniques.

Lessons

  • Search Basics

    • Where can you search?

    • Search Navigation

    • Shoot first and see what you hit…



  • Refining Your Search

  • Aim then shoot…

  • Include or Exclude

  • Wildcards

  • Boolean Operators

  • Files in Libraries vs. Files as Attachments

  • Search Verticals

  • Searching for People

  • The Advanced Search Page

  • Creating Search Alerts

  • Search Preferences

  • The List and Library Search Box

  • The OneDrive Pro Query Box


Lab

  • Exercise 1: Using core search techniques.

  • Exercise 2: Using the Enterprise Search Center.


After completing this module, students will be able to:

  • Use the core search features including keywords, wildcards and Boolean operators.

  • Identify the various places to start a search and the benefits of each.

  • Search for people.


Module 4: Advanced Search Techniques

This module covers the more advanced search techniques.

Lessons

  • Property Searches

    • Out of the Box Managed Properties

    • Data Types

    • Comparison Operators

    • ContentClass

    • Content Types

    • When is a Title not the Title?

    • Examples of Property Searches



  • Working with Multi-Lingual Content

  • What you can do to improve search results


Lab

  • Exercise 1: Using Managed Properties.

  • Exercise 2: Working with numbers and dates.

  • Exercise 3: Finding lists and content by ContentClass.

  • Exercise 4: Finding content by language.


 

After completing this module, students will be able to:

  • Find content based on Managed Properties.

  • Properly search for items using dates.

  • Find lists and libraries by type.

  • Search using multiple languages.

  • Understand how a search administrator can tune search.

  • Understand how to best manage content to make it findable.


Module 5: The Search Web Part

This module introduces the Search Web Parts.

Lessons 

  • Which Search Web Part

    • Content Query Web Part

    • Search Results Web Part

    • Content Search Web Part



  • An example of using the Search Results Web Part


Lab

  • Exercise 1: Which web part?

  • Exercise 2: Creating a Search Results Web Part to display all new Announcements


After completing this module, students will be able to:

  • Determine which search web part to use.

  • Create a custom Search Results Web Part.


Appendix: Codes and Lists

The appendix contains several detailed lists of codes and features useful to users of SharePoint search.

Lessons

  • Content Class Codes

  • SharePoint Search File Types

  • Search Features by Edition


Lab

  • (NA)

Audience

SharePoint end users, SharePoint Site Owners, SharePoint Site Collection Administrators, SharePoint Administrators and Developers, SharePoint Governance Auditors, anybody who needs to “find stuff” in SharePoint 2013.