Managing IT Project Management Concepts

Course Outline

• Course Goals


• Student Introductions


• Class Objectives


• Class Materials


• Class Norms

• What is a Project?


• Discussion – Why are IT Projects So Challenging?


• Challenges with IT Projects


• How do you define success?


• Project Constraints


• Where do projects come from?


• Why is there interest in project management?


• What is Project Management?


• Goals of Project Management


• Role of the Project Manager


• Program Management/Portfolio Management


• Role of the PMO


• Phases & Life Cycles


• Product Life Cycle


• Life Cycle Models
  
  
  
  • Waterfall Model
  
  
  • Spiral Model
  
  
  • Incremental Model
  
  
  • Evolutionary Model
  
  
  • Agile Model
  
  
  
  


• Exercise – Choose a Life Cycle Model


• What is a Process?


• Underlying PM Concept

• Business Case for the project


• Project Initiation


• Stakeholders


• Stakeholder Analysis


• Exercise – Identify Project Stakeholders


• Project Charter


• Project Objectives


• Exercise – Develop a Project Charter


• Project Approach/Methodology


• Managing Uncertainty


• Progressive Elaboration


• Rolling Wave Planning

• Analysis Phase


• Planning Processes


• Project Management Plan


• The Management Plans


• Project Scope Management Plan


• Exercise – Review a Project Scope Management Plan


• Gathering Requirements


• Requirements Analysis


• Requirements Gathering Techniques


• Exercise – Gather a project’s Business Requirements


• Prioritizing Requirements


• Exercise – Prioritize the Requirements


• Configuration Management System


• Requirements Management Plan


• Scope Statement


• Assumptions


• Constraints


• Exercise – Create a Project Scope Statement   


• Work Breakdown Structure (WBS)


• Product-oriented WBS


• Process-oriented WBS


• Steps for Decomposing a project


• Exercise – Develop a WBS

• Developing the schedule


• Determining the Activities


• Activity Lists


• Exercise – Develop an Activity List


• Activity Dependencies


• Schedule Network Diagrams


• Precedence Diagramming Method (PDM)


• Types of PDM Dependencies


• Leads and Lags


• Exercise – Create a Project Schedule Network Diagram


• Estimating Task Durations


• Duration vs. Effort


• Estimating techniques


• Exercise – Estimate Activity Durations


• Estimate Resource Requirements


• Developing the Schedule


• Schedule Analytical Techniques


• Critical Path Method (CPM)


• Exercise – CPM Calculation


• CPM Critical Path


• Exercise – Develop the Project Schedule and Identify the Critical Path


• Gantt Charts


• Schedule Compression


• Exercise – Compress a project schedule


• Resource Leveling


• Schedule Reserves


• Developing the Project Budget


• Cost Baseline Curve


• Cost Estimates


• Determining the Cost Baseline


• Cost Reserves


• Exercise – Develop a high-level Project Budget


• What is Quality?


• Cost of Quality


• Product vs. Process Quality


• Planning for Quality


• The Quality Management Plan


• Quality Management Plan Components


• Exercise – Review a Project Quality Management Plan


• Planning Project Communications


• Communication Concerns


• Project Communications Management Plan Components


• Communications Planning Table


• Exercise – Create a Communications Plan   


• Project Risk


• Risk Planning


• Risk Characteristics


• Risk Management – A Structured Approach


• Risk Management Planning


• Risk Identification


• Exercise – Identify Project Risks


• Risk Assessment


• What is a Probability/Impact Grid?


• Exercise – Assess the previously identified risks


• Responding to Risks


• Risk Response Strategies


• Exercise – Plan Risk Responses


• Contracting on a Project


• Setting the Performance Measurement Baselines


• Variance Analysis

• Project Plan Execution


• Distributing Project Information


• Quality Assurance


• Project Team Development


• Stages of team Development


• Risk Tracking


• Calculating Variance


• Exercise – Determining variances off the project plan

• Tracking and Controlling Activities


• Project Reviews


• Performance Reporting


• Quality Control


• Testing


• Risk Control


• Issues Management


• Reacting to Variances


• 
  
  Exercise – Make recommendations for dealing with project variances


• Scope Creep


• Change Control Process


• Change Requests

• Formal Acceptance


• Transition Documentation


• Transitioning the team


• Discussion – What typically happens during your project’s deployment?

• Maintenance/ Support Activities


• Maintenance/ Support Concerns


• Formal Project Closure


• 
  
  Discussion – What typically happens during project closeout?


• Contract Closure


• Administrative Closure


• Project Archives


• Lessons Learned

1. Why are IT projects challenging?


2. Why is there interest in project management?


3. Choose an appropriate Life Cycle


4. Perform a Stakeholder Analysis


5. Create a Project Charter


6. Create a Project Scope Statement


7. Review a Project Scope Management Plan


8. Perform Requirements Analysis and Prioritization


9. Create a Work Breakdown Structure (WBS)


10. Develop an Activity List


11. Create a Project Schedule Network Diagram


12. Estimate Activity Durations and Resources Required


13. Develop the project schedule and identify the critical path


14. Compress a project schedule


15. Develop a high-level project budget


16. Define Project and Product Quality


17. Review a Project Quality Management Plan


18. Create a Project Communications Management Plan


19. Identify project risks


20. Assess project risks previously identified


21. Develop risk responses


22. Determine variance from a project plan


23. Make a recommendation for dealing with project variances


24. Perform Change Control


25. Perform Project Closeout